group14edst442 - 2. Planning

Planning
(H2.1, H2.2, H6.1, H6.2, H7.1)

REQUIREMENT REPORT:
User/participant Needs:

Ease of Searching- System must be easy to search for data
Time efficient- Must be less time consuming for consumers to search for necessary information within the store
Ease of editing for staff
More efficient for staff members when filing the data
Ease of transmission (Data can be easily retrieved from the online store, consumers as well as staff can simply see if the data is available)
Utilise Microsoft Access as a powerful technological tool for the business
Decreasing the amount of time spend on filing for staff
Increasing efficiency within the store and online store. Customers are able to quickly adapt to the system and find their favourite songs quickly.
Ease of training staff to use the new system
Simple manipulation of music details if changes need to be made
Ease of storage of the database into a server
Simplicity of searching for songs, artists or albums
Ability to easily tell if the stock is within the store or not. Especially when customers call “Music Online”.

Data Input:
Information required:

Song title
Artist
Album name
Time of song
Genre
Music label
Year of Release
Track number

Data Output:
Information required:

The output depends on the client needs and what the client searches for.
Some information obtained by the client can include:
- Name of the artist, album and relase year (if input was the song title)

FEASIBILITY STUDY:

Technical Feasibility:

The old system has simply stored the song titles within the stores computer. This then needs to be transferred to the new system alongside other information (Artists name, album name, track number, record label, year of publication).

General Design Specifications for workstations

System board	Pentium 4 Processor , equivalent or better Universal Serial Ports (USB 2.0) support a minimum of 4 ports (Most modern interfaces such as keyboard, mouse and monitors use this. If more ports are required, then a USB hub can be easily attached to the system).
Memory	1Tb minimum is highly recommended
Hard Disk	1tb or greater 3 year warranty
LCD Monitor	17"- 20" LCD (Liquid Crystal Display) USB hub built into the monitor for easy accessibility for devices such as flash drives Low power consumption
Keyboard	Ergonomic essential (RSI)
Mouse	Optical 2 button + 1 scroller, as a minimum

Schedule Feasibility:

The recommended time frame to complete all the necessary processes within this new system and it's implementation is 3 months. This is a suitable time for the project as it will entail the development of the database, establishment of the online database, data entry, staff training and introduction of the system.

Gantt Chart

Gantt_Chart.xlsx

Conclusion: It is possible to achieve the new system being implemented into the company by using appropriate management strategies that will to ensure that all the stages are kept to the schedule.

RECOMMENDATIONS FOR THE NEW SYSTEM:

Build the new online database using Microsoft Access
All appropriate information about the data is stored
- Song title - Artist - Album name - Time of song - Genre - Music label - Year of Release - Track number
WAN connecting to users computers to access the database
Using the specified hardware

- System board -Memory -Hard disk -LCD monitor -Keyboard -Mouse

Alternative Solutions:

Different conversion methods, i.e. parallel, phased.
Different network connection, i.e. LAN.